Delfina is after me
again. She just left a stack of checks
on my desk to sign so that we can pay bills this week. This morning it was a bank form so I could
approve adding the new treasurer to the signature card of a parish organization’s
account. There was also a question about
someone’s annual leave.
Delfina (Castro) is
our business manager here. Of course,
since we have an administrative staff of four (including the volunteer) she
does a lot more than any single job description can describe. For example, she does a great job arranging
flowers.
Honestly, Delfina is
not always after me. Most days, people are after her.
At some point a teacher will come by to deal with a withholding or
insurance issue, but usually it is the phone – vendors and such. Then there are the folks who take
responsibility for all the groups in the parish who make things happen. First and foremost among these is, of course,
the CYO, but the Tuesday Club and the Home School Association are in a dead
heat for close second. Add to that Boy
Scouts and Girl Scouts, the school Gala, the Fall Festival, a new account for
our Haiti mission, and the upcoming youth pilgrimage or a class field trip, and
pretty soon you have a crowd.
One of the coolest
things about the entire process she oversees is the incredibly precise tracking
of donations. Now there are plenty of folks
here who throw whatever cash they have loose on their persons into the
collection baskets, but that is neither a complicated nor a large sum to
track.
But the minute
someone hands in a check, or an envelope, with an identifiable name on it, and (or)
a designation for the donation, every detail gets recorded. We have folks who give large checks with
detailed lists of what amounts(s) should be taken from them for an array of
purposes. We get hand-written names on
those “welcome” envelopes, or “memo” lines on checks that explain what the
donation is for. We have second
collections and special collections, bequests and sacramental offerings,
donations for repairs to the rectory, memorial gifts and offerings for altar
flowers on a particular weekend, and anonymous help with a specific family’s
tuition bill.
Every gift goes
precisely to its designated use, and nowhere else, down to the last penny. And at the end of every January, every donor
gets a detailed report suitable for presentation to the IRS. If people only knew how much work goes into
that incredibly conscientious stewardship of their offerings to God! But in a way, that’s the easy part, and
definitely the joyful part.
The Archdiocese
demands a lot of her time too, as she deals with Human Resources and the
Controller’s office and all the technical systems associated with them.
And speaking of systems
– hoo-boy have we had a couple of years!
In its serene wisdom, our Archdiocese a few years back introduced a
sweeping new program of technology to manage data for accounting, personnel,
payroll, and school data. You will be
shocked – shocked I tell you! (unless you regularly read Dilbert in the comics) -- to learn that this massive rollout did
not go smoothly. The technical people
had a lot of harsh things to say about Delfina, whose fault they said it all
obviously was. Now, however, suddenly
the Archdiocese is announcing that the new systems do not work as intended and
maybe we shouldn’t all be using them after all.
So after two years of
being, shall we say, not in a position to control some portion of the
information and technology that we need to manage the material aspect of this
huge parish organization, Delfina and I finally have recovered (mostly) from
the impact of mandated and problematic technological changes.
Delfina is after me
again – thank goodness!
Monsignor
Smith